Office Assistant

Exeter

If this role sounds like your ideal job we’d love to hear from you; salary is dependent upon experience so please send your CV  to vacancies@duoplc.com

Closing date for applications is 12.00 p.m. on 12/07/2019

We would like to thank you for taking the time to apply for a position with our company. Please be advised that due to the high number of CVs received we are not able to respond to all applicants, therefore if you do not hear from us within 2 weeks of the closing date your application will not have been successful.

Summary of Role:

  • To perform general office duties to ensure company processes run smoothly
  • To promote the Duo Group products and services
  • To ensure an excellent service is provided at all times to other departments within the organisation

Responsibilities

  • Clerical duties, including mailing and filing correspondence, placing orders, and answering calls
  • Sort and distribute incoming and outgoing post
  • Greeting clients and visitors
  • Scheduling meetings, events and managing refreshments
  • Type correspondence, meeting minutes, agendas and other documents as necessary
  • Photocopy, scan, and files appropriate documents
  • Edit documents for accuracy
  • Maintain accurate records and enter data onto systems and spreadsheets
  • Conduct research and compiles data
  • Sign for delivered packages and distribute them to the appropriate recipient
  • Interact with directors as necessary
  • Organising flights, car hire and accommodation as required
  • Managing annual leave records
  • Raising purchase orders and goods receipting as required
  • Assisting with the HR and Compliance admin for site personnel in-line with GDPR regulations
  • Managing communication equipment and office supplies
  • Helping organise and maintain office common areas, completing monthly premise checks
  • Provide general administration support to wider areas within the business when required

Knowledge & Skills Required

 

  • Must be confident with strong communication skills, who is results orientated and has a ‘can do attitude’
  • Good Internet and IT skills including previous experience of Microsoft Office essentials word and excel.
  • Excellent numeric skills
  • A strong administration background, with a focus on Customer Service and Business Development
  • A self-motivated individual with a positive attitude to work and co-operating within a team
  • A flexible approach, willing to take on new challenges
  • Strong communication skills – both written and verbal
  • Well organised, able to prioritise and manage multi tasks simultaneously
  • Ability to use their own initiative and come up with better ways of working and take responsibility for own projects
  • Ability to deal with difficult situations, problem solve and work to tight deadlines
  • Demonstrate good attention to detail